Safety critical hours, done properly.
The hours register is what costs a sponsor their approval when it is wrong. Squareaway keeps it against the NR/L2/OHS/003 limits, fed by the records you already create, scores every turn for fatigue on the HSE’s own published model, and refuses the booking that would take somebody over — before it is worked, rather than after.
From £75 a month on top of any plan, or £119 a month for the Rail-only plan if the hours are all you want. Both priced by the same company-size band, on either term.
Turns arrive from four places and nobody adds them up until Monday.
Sentinel has the turns. Timesheets have the day works. Shift reports come off site. Some turns never reach any system. By the time a spreadsheet reconciles them, the week is worked.
Nine things, and they all feed each other.
Safety Critical Hours register
Per person, per week, with the source of every line visible. Sentinel turns, timesheet day works, shift reports and manual entries — reconciled rather than duplicated.
Limits checked as data arrives
Shift length, rest between turns, consecutive shifts and hours in a rolling window, checked against NR/L2/OHS/003 when the record lands rather than at the end of the period.
Exceedance authorisations
Where an exceedance is authorised: who authorised it, on what grounds and when, recorded against the person and the turn. That is the paperwork an assessor asks to see.
Fatigue calendar
The roster as worked, not as planned, so a pattern building towards a problem is visible while there is still time to change it.
Fatigue and risk index, calculated
Every turn — worked and planned — scored on the HSE’s published Fatigue and Risk Index model, split into the run of shifts before it, the time of day and length, and the job itself. Against the thresholds you set, with the peak on the person’s card, an email the moment one is breached or close, and a report to managers each week.
Work blocked over the limits
A visit that would take somebody past the hours limits, or past a fatigue threshold, is refused when it is booked. A manager can override it with a reason, and the reason is recorded on the visit.
Close calls and shift reports
Raised on a phone from site with photos, routed for action, and counted in the KPI database the annual assessment draws on. Site personnel signed on against the matrix, and the drawing marked up on screen with numbered pins showing what was done.
Sponsorship, properly kept
Pre-sponsorship checks, English language checks, primary and sub-sponsor contracts signed on screen, appraisals, PPE and rail equipment issue logs, briefings and breach reports — in your own BMS forms, with the sponsorship file produced as one PDF with the evidence behind it.
A fatigue risk assessment behind every breach
An exceedance cannot be authorised on somebody’s say-so: a numbered assessment is raised, the manager and the worker each complete their part, and the authorisation is recorded against the turn.
Sentinel, or a week at a time
Hours and competency exports imported and matched to your people, or a whole Saturday-to-Friday week typed in for one person in a single form. Cards, medicals and competencies with expiry chased before somebody turns up to a shift.
Audit preparation, question by question.
There is no software on the market that prepares a RISQS CORS audit. Squareaway organises the work the way the audit asks for it: each question with the procedure that answers it and the evidence attached.
Procedures per question
Written against the question they answer, in your own document format and numbering, so the assessor reads your management system rather than a printout from a tool.
Evidence attached, not assembled
Training, toolbox talks, close calls, hours, calibration and KPI data are already in the system. The audit view points at them instead of asking you to export them.
Status you can look at
Which questions are answered, which have evidence and which are still open — six weeks out rather than the week before.
Squareaway helps you prepare and keep the evidence. It does not grant, guarantee or replace any accreditation, assessment or approval — those stay between you and the scheme.
Five things worth knowing.
Do you calculate a fatigue and risk index score?
Yes. Squareaway scores every turn on the HSE’s own Fatigue and Risk Index model, published with HSE research report RR446, alongside the NR/L2/OHS/003 hours limits. The commercial FRI products are licensed and we are not one of them; this is the published model, and the thresholds a score is judged against are yours to set against your own fatigue policy.
How is it priced?
Two ways. As an add-on it is from £75 a month on top of whichever plan you are on. If the hours are the only part you want, the Rail-only plan is from £119 a month — Safety Critical Hours, the fatigue index, sponsorship, timesheets and the training matrix, without the jobs, quotes and invoices. Both price by the same company-size band, and the full system switches on later without moving your records.
We are not RISQS certified yet. Is it still useful?
That is the case it was built for. The company Squareaway was built in works in Network Rail and TfL infrastructure and is going through Sentinel sponsorship and RISQS itself, so the audit-preparation work was written from inside that process rather than about it.
Does it cover permits and isolations?
Permits to work come with the Compliance plan rather than the rail add-on: fourteen types including electrical permits, sanctions for test, limitation of access and isolations, issued only by someone you have appointed and filed against the job.
Can engineers use it trackside?
Yes, offline. Close calls, shift reports and job records are filled in with no signal and upload when there is some.
See the hours register with your own people in it.
Half an hour, no scripted tour. Bring a week of turns and we will show you what the register does with them.