Gas certificates, and the registration behind them.
Domestic and commercial certificates signed on site, engineers who can only sign what they are actually registered for, and landlord certificates that raise their own re-visit instead of quietly running out.
From £75 a month on top of any plan, priced by the same company-size band as the plans, on either term.
The certificate is easy. Proving who could sign it is not.
A gas business carries three separate records that have to agree: what was done at the appliance, who was registered to do it on that day, and when the property is next due. Keep them in a pad, a spreadsheet and somebody's memory and they drift apart — usually noticed when a landlord asks for a certificate that expired three weeks ago.
Certificates, engineers, appliances, dates, evidence.
Seven gas certificate types
Domestic and commercial, landlord and service records, completed on a phone at the appliance and issued under your own numbering and branding.
Registration held, not remembered
Each engineer's Gas Safe licence number, expiry and ACS categories sit on their profile and print on the certificates they sign. Someone whose registration does not cover the appliance, or has lapsed, cannot sign it.
An appliance register per property
Make, model, location and flue type against the site, with the service history behind each appliance rather than behind the job it happened on.
CP12 dates that chase themselves
Issuing a certificate sets the next due date, and the job is raised before it falls due — so a portfolio of landlord properties stays in date without anyone keeping a list.
Warning notices and the work that follows
An unsafe situation recorded at the appliance, the paperwork issued on the spot, and the remedial work raised against the same property rather than written on the back of the job sheet.
The rest of the business, included
Gas sits on top of a plan, so the same system quotes the work, schedules it, invoices it through Xero and keeps the RAMS, training and calibration records an assessor asks for.
Two things worth saying.
We are not the scheme
Squareaway records your Gas Safe registration and uses it to control who signs what. It does not grant, renew or replace registration, and it does not notify Gas Safe on your behalf.
Built for contractors, new to gas
The certificates, the register and the reminders are built and working. Gas is the newest add-on, so take the demo with your own paperwork in front of you and judge it on that.
Four things worth knowing.
Does it stop an engineer signing work they are not registered for?
Yes. Licence number, expiry and ACS categories are held against each engineer, and a certificate can only be signed by someone whose registration covers that appliance and is in date. Squareaway does not grant or replace Gas Safe registration — that stays between you and the scheme.
How are CP12 dates kept?
Each property has an appliance register. Issuing a certificate sets the next due date, and a job is raised before it falls due, so a landlord certificate does not quietly expire.
How is it priced?
From £75 a month on top of whichever plan you are on, priced by the same company-size band as the plans. Gas Safe registration is something a firm either holds or does not, so it is an add-on rather than part of everybody’s bill.
Can engineers use it with no signal?
Yes, offline. Certificates, photographs and signatures are filled in with no signal and upload when there is some.
See a gas certificate with your own details on it.
Half an hour, no scripted tour. Bring one of your certificates and we will show you what it looks like coming out of Squareaway.